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	00. Helper Applications & Resources Helper Applications Helper Applications Web Plugin Install Instructions 01. Insight Wiki Overview Insight Wiki How-To's How to Use and Navigate Through the Wiki Wiki Page Layout Navigating the Wiki Table of Contents Searching the Wiki Manual Generation 02. Implementing Contract Insight Planning- Contracts Things to Consider Initial Setup Data Planning Templates Departments & Divisions Contract Types Contract Categories Contract Statuses Locations Occurrences/Term Employees/Users Vendors/Companies Integrations Information CobbleStone Systems Helper Applications 03. Admin User Manual Manual Overview Administration Overview Best Practices Recommendations Configuration Group: General System Disclaimer of Warranty System Requirements Master Reference Data Management & Setup Department/Division Management Auto Extract Text Basic Template Management Contract Category Management Contract Occurrence Management Record Status Management Record Type Management Location Management Clause Library Management File Attachment Categories NAICS Code Management Adding MRD Records In-Line Data Import Manager Data Import Manager Overview Create New Import/Update Template Downloading & Populating Import/Update Templates Uploading & Processing Import/Update Templates Mass Transfers & Updates for Contracts Mass Transfer Contracts From/To Employees Mass Update Contract Field Values Mass Transfer Contract Tasks App Config Wizard AppConfig Wizard External E-Sign Setup Application Theme and Style Application Setup Full Text Indexing Manage Application Data Manage Current Sessions Manage Main Menu: Work Spaces Manage Main Menu: Core Application Menu(s) Manage License Types Image Library Language Resources System Health Check Nonworking Days IP Address Restrictions Quick Search Configuration System Dashboards Document Library Multi-Factor Authentication (MFA) Search Engine Configuration Session Performance Temporary System Lockout Online Document Editing App Config: Configuration Groups App Config: Overview Configuration Group: Emailer/Email Manager Configuration Group: Employees Configuration Group: POP3 E-mail Drop Box Configuration Group: Contracts Configuration Group: Passwords Configuration Group: Schedule Manager Configuration Group: Security Configuration Group: Solicitations Configuration Group: SMS Messaging Configuration Group: Requests Configuration Group: Document Authoring App Config: Schedule Manager/Scheduled Jobs 02. Schedule Manager 03. Scheduled Jobs: Contracts 04. Scheduled Jobs: Reports 05. Scheduled Jobs: Solicitations 06. Scheduled Jobs: Requests 07. Scheduled Jobs - Vendors & Customers 01. Manage Schedulers Account Maintenance Bulk Import Data Custom SubTables Field Mapper Bulk Import: Contract Attachments Manage Global Header & Footer Configuration & Data Migration Scripts Field Manager Create User-Defined/Custom Fields Managing and Editing Fields Assign Fields by Contract Type Schema Explorer Sub-Tables on Add Screen Field Manager History Duplicate Check Employee/User Management 01. License Types Overview 02. Adding an Employee/User 03. Editing Employees/Users 04. Employee List 05. Employee Groups & Roles Legal Hold View Permissions by Record Vendor/Customer Management 01. Importing Companies 05. Product Service Codes 02. View and Edit Company/Vendor 03. Add Contacts to Company/Vendor 04. Company/Vendor Rating & Scorecard File Restriction on Vendor Records Workflow Management Advanced Workflow Manager Workflow Tasks Based on Contract Type Workflow Tasks Based on Department Workflow Tasks Based on Contract Status Create a New Workflow Criteria Creation and Management Task Creation and Management Field Update on Compete/Reject Task Status Manager On-Screen Validation Messages Workflow Visualizer Open Statuses Open Task Pop-Up Workflow History Auto-Generate Template Document Searching & Reporting Audit Logging Online Report Designer - Insight Reporter Quick Stats Analysis Task Productivity Analysis Catalog Manager Item List Manage Catalogs Product Service Catalog Employee/User Permissions 01. Security: Permissions Overview 02. Security: Management 03. Assigning & Managing an Employee/User's Permissions 04. Security Groups 05. Advanced/User-Defined Permission Management Decision Matrices 1. Decision Matrix Overview 2. Adding a Decision Matrix 3. Assigning Employees to a Matrix VISDOM & Risk Management Natural Language Processing (NLP) Risk Management with VISDOM Artificial Intelligence Overview Risk Management with Analytics, AI, and Machine Learning Extract Text with VISDOM: Text/Phrase Recognition for One-Off Contracts Risk Mapper and Profiler Bulk Text Extraction and File Migration Tool Email Inbox Monitoring Email Inbox Monitoring Alerts & Notifications 01. Creating a Notification Template Notification Template Side Menu Create/Edit/Delete a Notification Template Record Flow Templates Creating Record Flow Templates 04. End User General Information General Navigation in Contract Insight Log-in Search Results Audit Log Side Menu Show/Hide E-mail Notifications & Alerts Solicitation Record Alerts Task Alerts on a Solicitation Record Header Area and Top & Side Menus Header Overview News Items Notifications Chat Changing Work Spaces Cloud Drives File Queue 05. End Users: Home Page Options My Calendar Calendar Overview & Navigation Calendar Views Calendar Filtering Calendar Recent Activity Exporting My Calendar Dashboards Dashboards Overview Dashboard Manager My Dashboards Dashboard Docks 06. End Users: Searching & Reporting Find/Search Contracts Searching & Reporting Overview Field Level Searching/View All Filtering & Sorting Find/Search Contracts List Modifying Columns Displayed Exporting Search Results View Contract Records/Files from Search Quick Search Performing a Quick Search Filtering & Sorting the Quick Search Results List Modifying Columns Displayed Exporting the Quick Search Results List View Contract Record & Attachments from Search Searching with the Search Engine Search Files/Notes Search Contract Files Search Contract Notes Advanced File Search Advanced File Search 07. End Users: Contracts Contracts Overview Contracts Overview Contract Record Alerts Adding a Contract Add a Contract Record Add Contract From File Add a Contract by Vendor/Client Add Sub-Table Lines Contract Details Managing & Editing a Contract Record Contract Checklists & Milestones Contract Notes & Comments Contract Price/Cost Schedule Contract Financials Copy a Contract Record Link Contracts Contract Company Information View Vendor/Client Ratings View Contract History Send E-mail from Contract Record Legal Hold Progress Bar Send Secure Email Spend Analytics Update a Record with VISDOM Contracts: Additionally Assigned Assign Additional Departments to a Contract Assign Additional Employees to a Contract Assign Additional Locations to a Contract Assign Additional Vendors/Companies to a Contract Contract Attachments Adding a Contract Attachment Attachment Check-In/Check-Out Folders: Create New Folders: Edit and Move Reattach File as PDF Viewing/Downloading Contract Attachments Attachment Level Viewing Privileges Folders: Move Files OCR PDF Convert PDF to Word Delete an Attachment Online Document Editing Contract Basic Templates Create a Basic Template on a Contract Record Document Versions Manage a Basic Template for a Contract Record Compare Contract Basic Template Versions Exporting a Basic Template Contract Details on the Vendor/Client Gateway Contract Records on the Vendor/Client Gateway Contract Attachments on the Vendor/Client Gateway Contract Notes on the Vendor/Client Gateway 08. End Users: Tasks Contract Tasks Acting Upon/Approving/Rejecting a Task Contract Tasks Overview On-Screen Validation Messages Task Alerts on a Contract Record Adding a "One-Off" Task My Tasks Viewing & Editing a Task Assign Additional Employees to a Task Repeating/Recurring Tasks Deleting Tasks: Bulk Delete 09. End User: Contract Requests Contract Request Process Contract Request Process Overview & Planning Create a Contract Request Reviewing Contract Requests Accepting/Rejecting a Contract Request Create a Contract from a Contract Request Searching Contract Requests Managing & Exporting the Contract Request List Screens Sorting & Filtering the Contract Request List Screens Pending Contract Requests Contract Request Details Manage/Edit a Contract Request Contract Request Attachments & Notes Legal Hold 10. End Users: Vendors/Companies Adding a Vendor/Company Companies Overview Add a Vendor/Company Add Vendor/Company on Contract Add Add Counterparty In-Line Vendor/Company List Viewing, Filtering & Sorting the Company List Modifying Columns Displayed on the Company List Exporting the Company List View Company Contracts Vendor/Company Details Legal Hold Vendor/Company Contract Requests Vendor/Company News Alerts Viewing the Vendor/Company Details Screen Manage & Edit the Company Details Screen Attach a File to Company Details Vendor/Company Contacts Vendor/Company Details Notes Link Vendor/Company Records Vendor/Company Ratings & Scorecard View Vendor/Company Record Activity Map Vendor/Company Location 11. End Users: Ad-Hoc Reports/Searches Ad-Hoc Report Wizard Ad-Hoc Report Wizard: Overview Exporting Ad-Hoc Reports 1. Report Manager: Overview Page 2. Table Selection 3. Field Selection 4. Filters & Conditions 5. Sort Order 6. Assigned To 7. Email Schedule View/Run Ad-Hoc Report Ad-Hoc Report Wizard: Legacy Reports Ad-Hoc Wizard Overview 2. Field Selection 3. Filters & Conditions 4. Sort Order 5. Assigned To 6. Email Schedule View/Run This Ad-Hoc Report Ad-Hoc Report List My Ad-Hoc Reports List Overview View/Run Report Manage/Edit & Delete Reports Sorting & Filtering the Ad-Hoc Reports List Legacy Custom Searches EZ Ad-Hoc Reports 1. Creating an EZ Report 12. Surveys and Decision Trees 1. Decision Trees 1. Using an Assigned Decision Tree 2. Surveys/Questionnaires 01. Surveys/Questionnaires: Overview 02. Question Bank 03. Survey List 04. Add/View a Survey on a Record Hiding Surveys Document Templates Management Document Templates Overview Document Templates Overview Manage Document Package Template Mergeable Content & Attachments Template Overview Select Mergeable Fields Rules & Conditions Referenced Clauses Static Content Mergeable Clause List Mergeable Subtables - Manage Layout Third Party Paper Sub-Tables Mergeable Sub-Tables Mergeable Subtables - Manage Layout E-Approval Flow/Groups 01. Managing E-Approval Flow/Groups 02. Adding An Approval Group 03. Approval Groups Grid 04. Adding A Participant to an Approval Group Approval and Signature Process Templates E-Signature Flow/Groups E-Signature Flow/Groups Overview Adding a Signature Group Adding a Participant to a Signature Group Approval and Signature Process Templates Managing Generated Document E-Approvals & E-Signatures E-Approvals Flow/Groups E-Approvals Processing E-Signature Flow/Groups E-Signature Processing Document Templates: Generation/Merging Generated Document Packages Generated Document Packages Generate New Document Package Manage Generated Document Package E-Approvals - Document Generation E-Approval Flow/Groups - Document Generation E-Approvals Processing E-Signature - Document Generation E-Signature Flow/Groups - Document Generation Creating a New Third Party Paper Template E-Signature Processing Setting Signature Place Holders - E-Signatures Audit Log History & Merged Content - Document Generation Audit Log History & Merged Content Generated Document Packages Without E-Approvals & E-Signatures Document Packages Without E-Approvals/E-Signatures Manage Electronic Approval Process Completed Approval Processes Managing Electronic Approval Groups, Participants & Attachments Manage Electronic Signature Process Completed Signature Processes Managing Electronic Signature Groups, Participants & Attachments Module: Data Aggregator Service Data Aggregator Service Data Aggregator Overview Configure the Integration Reading Results Module: Document Collaboration Gateway Document Collaboration Gateway E-Approvals & E-Signatures Signing Documents - E-Signatures Types of Authentication Approving & Reviewing Documents - E-Approvals Notifications & Email Alerts - E-Approvals Notifications & Email Alerts - E-Signature Initiating an eApproval Initiating an eSignature Process CobbleStone Electronic Signatures Overview Document Collaboration Gateway Settings & Functionality (Internal Users) Managing E-Signature & PIN Access E- Approval/Signature Processes Assigned Manage E-Approval/E-Signature Processes Contract Status Update Manage E-Approval Clause Restrictions Document Collaboration Gateway Settings & Functionality (External Users) Manage E-Signatures and PIN Access E- Approval/Signature Processes Assigned Signing a Document Approving a Document IntelliSign IntelliSign Overview IntelliSign Process from Document Toolbox IntelliSign Process from E-Approvals IntelliSign Process from Record Details IntelliSign Process from Standard Packages Starting an IntelliSign Process Setting Signature Place Holders Module: Purchase Orders PO: Configuration & Setup Purchase Orders Overview Manage PO Fields (PO Details Screen) App Config: Purchase Orders Manage PO Fields (PO Line Item Screen) Manage PO Template Searching Purchase Orders Find/Search Purchase Orders Filtering & Sorting Find/Search POs List View Purchase Order Details from Search Modifying Find/Search PO Columns Displayed Exporting Search Results for Purchase Orders Purchase Order Details Adding a Purchase Order Employee Budget Manage/Edit a PO Add/Search/Delete Attachments for PO Link a PO to a Contract Record Email a Purchase Order Copy a Purchase Order Legal Hold Purchase Order Templates View a PO Template Export/Auto-Attach a PO Template as PDF Issue a PO Purchase Order Line Items Add a Purchase Order Line Item Search/Edit PO Line Item Importing PO Line Items Exporting PO Line Items Filter/Sort PO Line Items Purchase Orders & Contracts Create a PO from a Contract Record Contract Details PO Line Item Grid Link a Contract to a PO Inventory Tracking Overview Partial Fill of an Individual Line Item Complete Fulfillment of an Individual Line Item One Click Fulfillment Consolidation Asset Tracking Catalog Management Manage Catalogs Catalog Item Management Shopping Cart - Requests Shopping Cart - Purchase Orders Import Template for Items Linked Images for Items Punchouts Punchout Catalog Integration Module: Single Sign On Single Sign On Configuration Single Sign On Configuration Module: Solicitations Solicitations 00. Solicitations Overview 01. Solicitation Types 02. Find/Search Solicitations 03. Adding a Solicitation 04. Managing & Editing a Solicitation Record 05. Solicitation Tasks & Alerts 06. Solicitations Workflow 07. Solicitation Attachments 08. Solicitation Notes & Comments 09. Copy a Solicitation Record 10. Link a Contract to a Solicitation Record 11. Create a Contract from a Solicitation Record 12. Assign/Email Respondents to Solicitation Records 13. Assigning Employees/Alerts for Solicitation Records 14. Rating & Scoring Solicitation Respondents 15. Solicitations Questions & Answers 16. Post Bid/Opportunity 17. Product Service Codes 18. Dutch Auctions Legal Hold Solicitation Portal 01. Solicitations Portal Introduction 02. Solicitations Portal Overview 03. Navigating the Solicitations Portal Module: Vendor/Client Gateway Step 1: Vendor/Client Gateway Configuration 1.1 Vendor/Client Gateway Overview 1.2 Overview of Application Configuration: Gateway 1.3 Managing Access to the Gateway 1.4 Managing Content on the Gateway 1.5 Managing Emails on the Gateway 1.6 Additional Gateway Configuration Settings 1.7 Manage Main Menu: Vendor/Client Gateway 1.8 Manage Gateway File Categories 1.9 Multi-Factor Authentication Step 2: Managing Gateway Fields 2.1 Contract & Committal Fields 2.2 Solicitation & Procurement Fields 2.3 Contract & Committal Request Fields 2.4 Company Contacts & Users Fields 2.5 Vendor/Customer Information Fields Step 3: Managing Content Visible on the Gateway 3.1 Contract & Committal Content 3.2 Solicitation & Procurement Content Step 4: Managing Vendors/Clients on the Gateway 4.1 Adding a Company Contact in Contract Insight Core 4.2 Activating a Company Contact Account Step 5: Vendors/Clients on the Gateway 5.1 Creating an Account on the Gateway 5.2 Adding a Contact/User through the Gateway 5.3 Logging In/Forgot Password 5.4 Changing Your Password 5.5 Opting out of Email Messages Step 6: Down Selection 1. Down Selection/BAFO Users: Using the Vendor/Client Gateway Overview of Content on the Gateway Contracts & Committals Surveys & Questionnaires Product Service Codes Users: Public Searches Viewing Public Solicitations Open Source Attribution & Licenses Open Source Software Default for Open Source Software Report Designer Manual Report Designer Overview Report Designer Documentation System APIs & Integrations Integration Overview REST API Overview and Sample Application

Overview of Content on the Gateway

Page last modified on Monday, January 25, 2021 2:53 PM (by Nash DeVita) (initially created on Thursday, May 10, 2012 6:34 PM)
Assigned to: Users: Using the Vendor/Client Gateway

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Vendor/Client Gateway: Overview of Content

Content displayed on the Vendor/Client Gateway can be viewed by Vendors/Clients who have logged in to the Gateway.
Logging into the Vendor/Client Gateway

Upon navigation to the vendor/client gateway, a user must either register or login with existing credentials.

If enabled by the system administrator, multi-factor authentication may be required. If so, the user may receive an email with a code to be entered.

Once the user logs in with valid credentials, they must follow the prompt, receive the code from their email, and verify login into the system.

Navigating the Vendor/Client Gateway

Navigation through the Vendor/Client Gateway is performed primarily in two areas:

1. Top Navigation Menu

2. Page Actions Menu

1. Top Navigation Menu

Note: Depending on the Gateway organization's configuration settings for menu items to be displayed on the Gateway as well as Gateway Access/Content settings specified, the top navigation menu may look different than shown above.

From the Top Navigation Menu, the following sub-menus may be available:

Main

My Home - opens the logged in Gateway Welcome screen
Overview

News

Opens the News screen where you can view the news.

Contracts

My Contracts List - opens the "My Contracts List" screen where a list of contracts your Company has with the organization can be viewed
Search All Public Contracts – opens the Public Contracts Search screen where a list of public contracts your Company has with the organization can be viewed.

Contract Requests

Request a Contract - only available to active users, opens the Create a Contract Request screen
View Contract Requests - opens the My Contract Requests List to display all requests submitted by your Company

Solicitations

My Solicitations - opens the My Solicitations List screen to display all Solicitations to which your Company has responded.
Search All Solicitations - opens the Solicitations Search screen to display a searchable list of all Solicitations that have been made available to the Gateway
Search Public Solicitations - opens the Public Solicitations Search screen to display a searchable list of all Solicitations that have been made available to the Public

Contacts/Users

Add Contact/User - available only to Company Admins, opens the Create a New User Account screen
Contact/User List - opens the My Company Contacts/Users screen to display a list of all Contacts from your Company who are users of the Gateway

Electronic Documents

My Assignments - opens the My Approval & Signature Assignments screen to display your e-signature and e-approval assignments.
My Approval & Signature Settings – opens the My Approval & Signature Information screen where you can edit your Secure Pin and Add a New Signature.

Help

Gateway Help - opens the Help & Support screen to display help options available

Document Library

Opens the Document Library: Standard Files & Attachments screen where documents given the Collaboration Type of Public or Gateway are viewable.

2. Page Actions Menu

Note: Depending on the Gateway organization's configuration settings for menu items to be displayed on the Gateway as well as Gateway Access/Content settings that have been specified, the Page Actions menu may look different than shown above.

The Page Actions Menu provides Quick Links to the following areas:

My Contracts
Search Public Contracts
Add Contract Requests
My Contract Requests
My Solicitations
Search All Solicitations
Search Public Solicitations
Add New User Account
My Company Contacts/Users
My Company Information

See the 1. Top Navigation Menu section above for a brief description of each of the Page Actions menu items.